# Hiring interview notes template

Date: [add date]
Participants: [add names]
Purpose: [add purpose]

## Role criteria & question

[Name the job-related criterion and the question asked. Use the same agreed criteria across candidates; avoid adding new criteria after hearing an answer.]

## Candidate’s example

[Capture the situation and the candidate’s own actions. Attribute self-reported outcomes rather than presenting them as independently verified.]

## Evidence relevant to the criterion

[Record the concrete behavior described. Avoid labels such as “culture fit” or inferred confidence, personality, or protected characteristics.]

## Uncertainty & follow-up

[Identify missing detail that could change the evaluation. Do not fill gaps with assumptions about a candidate’s background or intentions.]

## Interviewer assessment for review

[If your process requires a rating, use the approved rubric and link it to evidence. Keep AI-generated notes separate from a human assessment.]

## Next process step

[Record only agreed interview-process actions. Do not imply an offer, rejection, or advancement unless an authorized person actually decided it.]