# Project handoff meeting notes template

Date: [add date]
Participants: [add names]
Purpose: [add purpose]

## What is being transferred

[Define the deliverable and the version or location. Distinguish operational responsibility from access to a document.]

## Current state & known gaps

[Record what works, what remains incomplete, and what has been tested. Do not present a demo as production acceptance.]

## Receiving owner & acceptance

[Name the receiving owner and the conditions for accepting responsibility. Silence or an email attachment is not acceptance.]

## Access & reference material

[List the runbook, escalation path, and required access without placing secrets in the note. Mark permissions that still need verification.]

## Open risks & support window

[Make unresolved risks explicit and record any agreed support period. Do not invent service-level commitments.]

## Transfer actions

[Capture the next action on each side and the review point. Keep project ownership with the current owner until acceptance conditions are satisfied.]